How to Manage and Control Business Expenses

Business Growth

When running a business, it’s understood that expenses just come with the territory. There are many variables when it comes to managing your expenses and some of it depends on the budget you have and what type of business you’re in. It’s extremely important to control your spending before it gets out of hand. Being unorganized when it comes to your expenses is a sure-fire way to lose your business. This article looks at how you can take command of your business expenses and avoid any debt in the process. 

Expenses Explained

What exactly are expenses? It’s the costs you acquire during business operations. There are fixed and variable expenses. Fixed expenses are continual and don’t alter. Variable expenses are the opposite and do change. Some examples of expenses include your rent, covering a staff luncheon, or gas money on a work trip. Expenses have a hand in whether you earn or lose profits over time. You must compare Expensify vs Concur before choosing any expense software.


A solid budget is the backbone of a thriving business. It should provide for all the anticipated expenses and have backup money for anything surprising that pops up along the way. Being surprised by unexpected costs and not having the funds to cover them creates a very precarious situation. This leaves you scrambling to gather the necessary money and worrying about the future of your company. 

The budget needs to be an honest one. It’s about the reality of what needs to be covered complete with a contingency plan. Looking over the budget regularly will help you understand your business better especially when it comes to your company’s spending. Record and keep track of everything that you incur. This means organizing and filing receipts which will help immensely come tax season.

Many experts agree that when it comes to your budget you should implement the zero-based budgeting approach. Customarily, many companies design budgets around the budget that came before it. However, you need to anticipate things will change from time to time and that means your budget changes as well. Zero-based budgeting starts a budget with a zero base and isn’t contingent on the previous year’s budget although you will need to consider past budgets and compare that to your current costs. 


Tracking your expenses and keeping organized is vital while running a business. The more tools you can use to help you, the better. Utilize technology to your advantage and employ tracking software, so all your financials are together in one location. Keeping track of your customers and employees will make life easier for you, especially when your credits, payments, invoices, and other pertinent information to your company are in one place. 

Depending on the tracking software you choose, you might receive expense alerts and have custom-made reports available. This is sure to please the accounting department in your company. Human error happens, but you can limit things like lost receipts and other issues that might arise by using this type of software. 


Are you spending outside of your means? Is the physical location of your business too large for the needs of the company? This might not apply to every business, but with so many people working at home in recent years, some companies are realizing that they don’t require the same size for the office. Do you need every single member of your staff to be at the office physically or can business be conducted remotely? Besides, a smaller location means a smaller amount of rent to pay. 


When it comes to rewards and incentives for employees, make sure they’re appropriate to the situation. Offer the chance of a reward for staff members who figure out ways to limit expenses and reduce costs for the company. It’s about having a “zero-waste culture” at your business. It also encourages employees to be innovative and stay on target. 


Consider what you are spending for your business. Unneeded purchases are a detriment to your company. Don’t impulsively shop, but rather be clear about what you are buying. Does it benefit the company? Is it necessary? If you think something will be advantageous for your business, take some time to mull it over. Weigh the pros and cons. If you realize that you don’t need it for your business – don’t buy it! 

Compare your business spending to your industry standards. Are you spending more money on things than other companies? Why is that? Figure out the reason and address it right away. You want to be on par with the industry norms. Also, don’t be afraid to look for a deal. Always get several quotes instead of just one. It’s a good idea for people that you deal with to know you’re all about watching your spending habits.

Final Thoughts 

In addition to managing expenses at your company, it’s also important to promote the business and generate revenue. One effective way to bring new customers into a business is using Custom Printed Feather Flags. These Feather Flags can be personalized with promotional messages and printed with your brand logo and company colors. Place the flags in front of your business to garner attention from new clients. If you’re looking to purchase Custom Printed Flags, check out Flagdom:

Dealing with finances in any aspect of your life can be a stressful situation. Managing and controlling your business expenses is an essential factor for a successful company or brand. By adhering to these tips, you will be on a path towards a profitable future. Being well organized with your finances means a hassle-free experience. 

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