The Top Productivity Tools for Remote Teams

Business Success

Having a remote team that is productive every season may seem like a big challenge. Thankfully, there are plenty of tools that make this a bit easier. With the right programs and apps, you can create a perfect environment where you and your remote workers efficiently perform tasks that benefit to the growth of the company.

According to remote work productivity stats on Flexjobs, 65% of interviewed employees claimed that they were more productive while working from home than in a traditional office setting. The same survey showed that 47% agreed that a flexible work schedule would make them more productive.

Though facts support that a high level of productivity is common among remote workers, you’ll still need tips and tools that will ensure optimum efficiency among your employees.

The apps we’ll share with you in this article have different usefulness and importance, depending on the kind of remote work you do. You will quickly discover that most of the top remote jobs become less complicated with these tools. Hopefully, you’d also find them useful for your remote business.

Below are the best tools for remote workers in 2020:

1. Evernote

I started with Evernote because planning is the topmost priority when it comes to being productive. Even with a brilliant mind and the best of ideas, without a proper plan, you will most likely not get the results you want.

Evernote can serve in many capacities, including as a journal for your everyday experiences, reference book where you can write important information you can forget easily, and even your to-do list for the day or week.

The application also allows you to upload files (up to 10GB on Evernote Premium), organize tasks and projects, share notes with friends and colleagues, sync across devices, clip images, web pages, and PDF files, and also search for text within a picture.

2. ProofHub

ProofHub is a project management tool for planning, collaboration, organization, and prompt delivery of projects. This app is loaded with features and integrations, such as chats and discussions, for interaction between team members and clients.

With ProofHub, remote teams can do the following:

  • Proof, review and annotate files using markup tools
  • Create and assign projects, upload relevant files, and set deadlines
  • Generate reports about projects quickly
  • Plan and manage schedules in one place
  • Assign managers to each project and get real-time updates and progress reports
  • Integrate other useful apps
  • Security against unauthorized access and lots more

3. Google Drive

Google Drive is a secure file-sharing tool used by many remote teams and organizations. The app allows users to store files in cloud storage and access them whenever they want to (offline in some cases).

The tool supports many other Google apps, such as Docs, Sheets, Slides, Google Forms, and so on. Google Drive allows you to store and securely share files up to 15GB for free; you’ll have to pay for more storage space.

Google Drive also helps you enjoy safe and secure file storage and sharing, with customizable features that allow your files to be accessible to only those you want. Moreover, you can organize your files properly using this platform.

4. Teamup Calendar

Teamup Calendar is one of the best tools for remote workers. Using Teamup Calendar, you can have a visual representation of task accountabilities and deadlines. You’ll also be able to communicate efficiently without fewer or no emails, messages, Excel sheets, or copy-pasting information.

The tool also helps users keep work schedules less complicated. You won’t have to worry about conflicting tasks because you’ll be able to spot them quickly. Like any other useful work tool, Teamup Calendar helps to keep your details all in one place.

Other work responsibilities that Teamup Calendar can help you take care of are managing the availability of your remote team members with centralized control for unwarranted alterations, as well as sharing and managing events in a decentralized way.

5. Traqq

One of the biggest challenges of working remotely is time management – the others being loneliness and lack of communication. It may be challenging to learn how to make efficient use of time without the aid of useful time management software.

Traqq is one of the best apps for working remotely, with features such as real-time logging of events, screen sharing options, mouse and keyboard tracking, automatic generation of reports and invoice, and so on.

6. Zoom

Even though your remote team has to work from home or in a coworking space, you must hold meetings regularly, to communicate the company’s needs and the employees’ unique roles. Zoom is one of the best tools for creating live online video meetings.

Zoom supports up to 100 participants at a time, including the host. Besides being functional for HD video conferencing, it also allows users to chat, make audio calls, and integrate other useful work applications.


Learning how to use the best tools for remote workers is essential in a time like this, where the coronavirus pandemic has driven most businesses to adopt remote working in their organizations. Though there are other useful productivity tools, the ones shared in this article will help you and your remote team to stay productive every time if you take advantage.

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