7 Strategies To Reduce Business Downtime

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For any business relying on business line uptime for production, any system downtime translates to added production costs. Whether it’s a mechanical failure, power outage, or system failure due to ransomware, downtime is costly. That is why you should have a plan to reduce business downtime. Let’s look at some of the ways you can minimize business downtime.

Business Downtime

1. Modern Technology

Employees are the core pillar of any business, but automating some processes and using modern equipment increases production significantly. These innovations, like modern machinery or computers, can complete tasks faster than humans and with minimal errors.

You can also ensure optimal performance and minimize downtime if you have the proper staffing to oversee these types of equipment.

2. Risk Audit

A risk audit plays a significant role in reducing downtime, which every business must undertake. According to what Secure logic said, a risk audit will help you identify equipment obsolescence.

Perhaps you’ve been in the manufacturing business for over 20 years. Chances are that some of your equipment has worn out. Sometimes the company that produced the equipment might have ceased operating or doesn’t support older models. These cases make it difficult to get spare parts in case of a mechanical breakdown.

Old machinery will also mean reduced efficiency and production. Repair costs can get high, sometimes even more than acquiring a new one. In addition, obsolete machinery is a risk to your employees’ safety. These are some issues a risk audit will help you assess.

3. Have A Backup Plan

Cyber attacks, natural disasters, power outages, and mechanical failures can cause interruptions to any business. These business interruptions are unpredictable, so you must put up a backup plan in case they happen. A backup plan will ensure business continuity before you rectify the interruptions.

The plan should recommend alternative ways to continue as usual while working on the primary cause. If there’s any malfunctioning or redundant equipment, they can act as a backup if there is an emergency.

For power outages, have a reliable data center UPS system. A backup system will prevent time loss and ensure no computer interruptions. Have emergency evacuation in case of any emergency.

4. Outsourcing

One way to take pressure off your staff is outsourcing some services. Outsourcing ensures you let experts deliver your work on time. If their company suffers downtime, they must ensure you are not affected. You can also request refunds in case of any delays.

Outsourcing will also support your staff if the work exceeds their regular capacity. You can outsource services like server maintenance for your IT department. That way, your in-house IT team can focus on duties like new software installation or other responsibilities you assign to them.

5. Overall Equipment Effectiveness (OEE)

The OEE model focuses on principles that have existed for ages. You calculate your OEE by checking your quality, performance, and availability. By checking them, you can also identify areas where you notice downtime.

Even though this model covers ways to mitigate production delays, it’s critical in reducing business downtime and guiding you in implementing strategies to increase production.

6. Preventive Maintenance Plan

Downtime analysis and tracking systems can inform you when to expect downtime. However, one caveat is that they don’t offer solutions for reducing downtime. In addition, analysis can’t help you plan how to prevent any future failures, whether caused by a scheduled downtime, changeover, or equipment failure. That calls for a preventive maintenance plan.

Developing a preventive maintenance plan requires you to have all the data to determine the next downtime and calculate the cost of the rest. Create a central location where your staff can log all the relevant information. This information will create an accurate predictive maintenance process.

To minimize downtime, you can use computerized maintenance management systems that show the mean time between failures (MTBF).

7. Staff Training

Training your staff on the systems and processes in your operations is essential for any business looking to reduce downtime. Increased team member understanding will lead to better preventative work and fewer surprises when something goes wrong. 

You must also train staff to troubleshoot an issue the right way. After the training, keep your staff and system up-to-date with industry updates and software patches to ensure everything runs smoothly. Taking the time upfront to educate your employees can significantly reduce costly business disruptions.

Remember, outages or machine failures aren’t the primary reason for downtime. An untrained employee or a system bug might cause downtime. Identify any areas that require improvement and schedule regular training for your staff. Use the training to share tips or best practices they can apply.

You should also cross-train your employees. Every team member should know how to operate different types of equipment. That way, if a team member is away from work, no business process is crippled.


Ultimately, reducing business downtime is an important goal for any organization. Taking the time to analyze system issues and discuss possible solutions can be the difference between becoming a successful enterprise and a costly failure. 

Implementing the strategies discussed in this blog post, such as having a backup plan, ensuring team member education on the proper use of systems, and being proactive in managing upkeep, are all methods organizations should consider to achieve their goals. 

Additionally, businesses should recognize that downtime will occur, no matter how well-prepared they are, and they must be ready to respond to it effectively. With these tips in mind and a plan of action, businesses can reduce business downtime now and in the future.

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