With today’s advanced technology, it’s no longer necessary to hold conferences inside a room. The standard face-to-face meetings you conduct will only consume a lot of your time and resources. But with a conference call service, you can have meetings anytime to resolve urgent business issues.
Conference calls may involve as few as three people who need to communicate at the same time, such as a manager, salesperson, and a potential client. You can also use conference calls for a large meeting of employees to exchange urgent information about the company such as important last-minute changes or issues involving a product rollout and launch.
To make the meeting more personal, you may add a visual element through a video call service so that participants can see each other through video screens during the meeting.
A conference call is vital to the success of every business. After all, it’s the best method for individuals to facilitate fast, efficient communication. Read on to discover what other benefits a conference call service can provide your company.
1. Reduce expenses
A meeting in person means incurring expenses including hiring a secretary to take notes if your meeting is taking place while you’re overseas. But once you avail of a business mobile plan with a conference call service, you will already have tools at your disposal to record everything.
Other expenses you can eliminate may include:
Travelling to attend a meeting can be quite a hassle especially if you’re far away from the venue. But through a conference call, all participants can easily join in from wherever they’re based. Moreover, your company can save money without the need to fund the flights or taxi fares of participants.
As time goes by, the cost of accommodation continually increases. On top of this are the labor costs to a company for organizing and booking a hotel if you have participants coming from elsewhere or overseas.
Participants from another part of the world will still need to pay for their hotel rooms and living expenses for the duration of the meeting. But as long as you have a conference call service, whether a prepaid or postpaid contract, you can let participants remain home and join in when the conference takes place.
Meeting or Conference Rooms
You shouldn’t forget to take into account the cost of renting a conference room. For a big meeting, you may need to rent a large audience hall. What’s more, you have to get tables and chairs, and if there’s going to be a slideshow, there will be expenses for a complete audio-video system.
Cost of Operation
If you’re looking to expand your business, conference calls can be a crucial tool especially when it comes to overseas markets. Instead of sending a large number of your employees and resources abroad, you can conduct some of your business via conference calls. This way, you can greatly reduce your overall operational costs.
2. Make quick decisions
When an important matter needs your immediate attention, a conference call can be your asset to make decisions fast. For instance, if your employee is experiencing problems with delivery to one of your clients, he or she can call the client and also bring the company’s customer service department on the line.
Wherever you are even aboard a cruise ship, as long as you have maritime roaming, you can better rectify the situation and avoid potential miscommunication through conference calls.
3. Save time
Why waste time on reserving accommodation or traveling when you can utilize a conference call service? This way, you can avoid the stress of dealing with delayed flights as well as canceled meetings. Instead of dealing with all the hassle of a face-to-face meeting, all you need to do is to arrange a conference call that meets the participants’ individual schedules.
When choosing mobile services for your company, you need to take into account the frequency that you intend to use conference calls. Some service providers offer pay-as-you-go plans where you pay based on your usage instead of paying a fixed monthly amount.
If you have a small business, you may only make occasional use of conference calls. Make sure to determine your usage first before getting a phone plan.
Maintain open communication
Open communication is the key to business success. Through conference calls, you can keep communication lines open to address problems before they affect your operations. As long as you can communicate with your employees wherever and whenever, you don’t have to be always physically present in your office.
Al-moottil P Antony is a C-Suite Executive Support Professional for Zain, a leading mobile and data services operator with a commercial footprint in 8 Middle Eastern and African countries.