A career fair is a great place to introduce yourself and learn more about companies and recruiters in the field. However, if you want to get a job or find a real career opportunity, it’s not enough just to attend a career fair. You need to go the extra mile and write follow-up emails to get your candidacy noticed.
Today, we will give you tips on how to write a perfect follow-up email to a prospective employer and get an invitation to the interview.
Keep it simple, short, and to the point
A follow-up email must be short and sweet. Its main purpose is to thank recruiters for their time and gently remind them that you are interested in an open role or internship position. So don’t overload the email with unnecessary information.
If you have already provided the recruiters with your resume, there is no need to attach it to the email. The simpler your email will look, the better impression it will make on the employer.
In case you had a chance to discuss with the recruiter some specific topics during the event, for instance, a book you have both read or a hobby you have in common, you can refer to it your email. It will help you to personalize your email and help the recruiter to remember you.
Never ever use free email templates from the web
For getting a job of your dream, you should write a follow-up email from scratch. It’s the only way to make your email stand out from a cluttered inbox.
You should never copy ready-to-use email templates that are available from the web. Lazy job seekers use them all the time, so it’s highly likely that the recruiter you are going to reach out has already come across such copy-pasted emails.
If you have never written follow-up emails and don’t know how to start, you can get professional help online. You can visit the best websites to write essays and order a unique follow-up email template that matches your needs.
Write a relevant email subject line
The subject line is the first thing the recruiters see receiving your email. So, please, never leave the subject line blank.
Come up with a relevant subject line that will help recruiters understand why you are reaching them out. Here a few simple examples of subject lines:
- “Thanks for the conversation at ABC Career Fair!”
- “[Your Name] Job Fair Follow-up”
- “XYZ Career Fair Opportunity”
Pay attention to formatting
Your follow-up email should have a clear, readable structure. It should include the following elements:
- “Thank you” note (e.g., “thanks for your time”)
- Statement of your intentions (e.g., “I want to show my interest in the entry-level marketing position you described to me”)
- Description of attached files if any (e.g., “I have attached my CV”)
- Professional email closing
- Your name and contact information
Keep paragraphs short in order to make the text scannable. It will make your email look more visually appealing.
When writing a follow-up email, you should present yourself as a true professional in your field. Even if you know that the chosen company promotes a casual workplace, you should make your email sound formal.
Don’t use greetings like “Hi there!”. If you do it, the recruiter may presuppose that you are not serious about getting a job. Address the recruiter “Mr. or Ms. [Name],” – that’ll be appropriate.
In case if formal writing is not your cup of tea, don’t hesitate to get professional help. Visit freelance platforms like Upwork to find an expert who will edit your email and make it perfect.
Proofread your email
Some people tend to believe that when it comes to short emails, proofreading is not that important. However, it’s not true. Typos and spelling mistakes are more visible in short texts rather than in long ones. For this reason, you should always proofread your emails before sending them to potential employers.
If you don’t want to spend time on it, you can use proofreading services or install a grammar checking browser extension like Grammarly. It will significantly simplify your life and let you focus on more important tasks.
Don’t waste a minute
Start writing your follow-up email as soon as you come back from the career fair. Don’t waste your precious time. If you don’t send a follow-up email within the first 24 hours, it’s highly likely that your email will get lost in the recruiter’s inbox.
You are not the only job-seeker from a career fair who writes follow-up emails. So you should understand that the earlier the recruiters will receive your message, the more likely they will remember you.
If you have just returned from a career fair, create a new text file and start crafting your follow-up email. Do it right now.
Sending follow-up emails after a career fair, you increase your chances to get invited to interview and get a job of your dreams. So don’t hesitate to invest your time in writing.
Basically, you don’t need to craft each email from scratch. You can create one email template and then customize it to fit different companies.
Wish you an inspiration to write a perfect follow-up email and win the attention of recruiters. Good luck!
An author of Namaste UI, published several articles focused on blogging, business, web design & development, e-commerce, finance, health, lifestyle, marketing, social media, SEO, travel.
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