The Top 5 organizational tools for Business

organizational tools for Business

If you want to be a successful business owner you need to stay organized. It’s so much easier to do just that if you use the right tools. So we’ve compiled a list of some of the best organizational tools for your business.

1. Trello

Trello is a great project management to-do list style organizer. It’s really great if you’re looking to collaborate with your business team.


  • Real time updating
  • Free
  • Assigning to members is very simple


  • Can be limiting unless you upgrade
  • Slightly confusing to understand
  • Cannot delete cards

2. Zapier

Zapier is an automation tool that allows you to hook programs together and allows you to make things happen on autopilot. It’s a really creative tool. You can take forms that are being filled out (ex. Google forms) and automatically put them in a list. Keep all of your customer’s responses organized really well without having to go back to the original source.


  • Great for small business
  • Connects to applications with ease
  • Amazing number of integrations


  • Can get expensive
  • Multi-step processes are not intuitive
  • Setup can take some trial and error

3. Asana

Asana is a free tool that some organizational managers swear by is called Asana. Everything in Asana can be broken down into projects and tasks. That makes it extremely easy for your business to stay organized.


  •  Very easy to learn
  •  Free
  •  Flexible


  • Not great for big business
  • Could be a bit more customizable
  • Not great for graphic work

4. Airtable

Airtable is a project management application that combines spreadsheets, database access, and templates function.


  • Free
  • Great user interface
  • User friendly


  • Can be hard to figure out
  • No dependency management
  • Some formatting issues

5. Mindmeister

Mindmeister is a mind mapper. It’s available for iphone, android, and it’s browser based as well. If you’re looking to organize both your business you’ll want to look into mindmeister.


  • Free
  • Export to a variety of formats
  • Stores images, links, and more


  • Difficult to use on mobile
  • Only three maps in free version
  • Pricey compared to alternatives

Here are some other software that you can get benefit of.


To completely revamp the way you go about your productivity and organization than you’ll want to check out Evernote. You can capture anything. Things you like or see on the internet can be saved. That helps to declutter your messy internet tabs. For instance, if you have  a receipt you want to save for taxes, you can easily save it with Evernote.


  • Free
  • Great for all devices
  • Great for small business


  • Sharing w/ non evernote users is difficult
  • Does not sync with programs like Google docs
  • Paid version is pricey


Frevvo is a simple workflow automation software that helps reduce paper and free up more employee time to focus on things that matter.
This handy application lets you quickly automate online forms & approval workflows for different business verticals, including HR, Finance, Higher Education, and K-12 Schools.


  • Easy to use visual form and workflow designers and point-and-click wizards
  • Multi platform support
  • Great for small business


  • Could offer more pricing tears


Staying organized is a full time job. It’s something you have to do each and every day. So we’ve compiled a list of some of the best organizational tools for your business Organizational tips provided by Las Vegas SEO experts.

Top 5 FAQs

1. What are the benefits of using organizational tools?

Organizational tools streamline personal and professional tasks, leading to improved productivity, efficiency, and stress reduction. They help in prioritizing tasks, managing time effectively, and keeping track of deadlines and appointments. By facilitating better communication and collaboration, these tools also enhance teamwork and project management.

2. How do I choose the right organizational tool for me or my team?

Selecting the right organizational tool depends on your specific needs, the size of your team, and the complexity of your projects. Consider the following factors:

  • Functionality: Does the tool have the features you need, such as task management, calendar integration, file sharing, or collaboration capabilities?
  • Usability: Is the tool user-friendly and easy to navigate for all team members?
  • Compatibility: Does it integrate well with other tools and platforms you’re currently using?
  • Cost: Is the pricing model sustainable for your budget, especially as your team grows?
  • Security: Does the tool provide adequate data protection and privacy controls?

3. Can organizational tools be effectively used for both personal and professional tasks?

Yes, many organizational tools are versatile enough to be effective for both personal and professional tasks. Tools like Trello, Asana, and Evernote, for instance, offer features that can help manage anything from daily personal chores to complex professional projects. The key is to leverage their functionalities to suit your specific requirements, whether that’s tracking your grocery list or managing a cross-functional team project.

4. What are some popular organizational tools available today?

Some popular organizational tools include:

  • Trello: A visual project management tool that uses boards, lists, and cards to organize tasks and projects.
  • Asana: A project management tool that helps teams organize, track, and manage their work.
  • Evernote: A note-taking app that lets you capture and prioritize ideas, projects, and to-do lists.
  • Microsoft Teams: A collaboration tool that integrates with Microsoft 365, offering chat, video conferencing, file storage, and application integration.
  • Slack: A messaging app for teams that facilitates communication, file sharing, and integration with other work tools.

5. How do organizational tools integrate with other software?

Many organizational tools offer integration capabilities with a wide range of software to enhance productivity and streamline workflows. For example:

  • Project management tools like Asana and Trello can integrate with calendar apps, communication tools like Slack, and file storage services like Dropbox or Google Drive, allowing for a seamless workflow where tasks, deadlines, and files are easily accessible.
  • Note-taking apps like Evernote can integrate with productivity tools, allowing users to attach files directly from Google Drive or share notes in Slack channels.
  • These integrations facilitate a connected ecosystem where information flows freely between different applications, reducing the need for manual data entry and making it easier to maintain a comprehensive overview of projects and tasks.

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