Even with all the tools at our disposal today, data loss remains an important issue for many businesses. Whether it’s because of ignorance, negligence, or both, ensuring that you prevent losing important data is not only important to ensure the proper functioning of your company, but to shield you against legal issues as well. Let’s take a look at what you can do as a business owner to make sure that data loss doesn’t happen.
Back Up Crucial Information as Much as Possible
The first and easiest thing you need to do is to backup your data regularly and make it a policy by installing reminders to make sure that employees who handle sensitive information always remember to do so.
You could use either portable hard drives, a cloud application, or separate hard drives for backup. There are also many applications that will allow you to schedule automatic backups if you need to, like EaseUSTodo Backup, for instance. What’s even better is that many of them have free versions that allow you to perform most of their functions, so you should definitely give them a try.
Use the Right Antivirus Software
Not only should you invest in a good antivirus for your company, but you need to make sure it remains up to date as well. Not keeping it up to date could open you up to new threats that aren’t part of their antivirus database. So, make sure that you respect scheduled updates and that your software can actually protect you from recent viruses or malware.
Keep Your Equipment Clean and Safe
You also have to make sure that you conduct regular physical maintenance on your equipment. If your computers are exposed to dust frequently, as is often the case in workshops for instance, you have to make sure that you have your computer cases cleaned regularly. You also have to protect the cases against any type of brisk movement or shock.
What to Do if You Have Already Suffered a Loss
You should know that just because one of your hard drives suddenly failed, has been severely damaged, or you erased important files by accident, it doesn’t mean that all hope is lost.
There are professionals like Secure Data Recovery who are dedicated solely to recovering lost data from devices. Secure Data Recovery will be able to examine your hard drive in case of damage or failure and use special forensic software to see if they can recover files for you. You can go directly to one of their locations for drop off or pickup, or you can send your hard drive to them through the mail and they will perform a diagnosis for you, give you a quote, and send the device back to you once recovery is completed.
Protecting your company from data loss is all about making sure that you adopt proper habits, protect your equipment from damage, and make sure that you safeguard your equipment against dangerous viruses and intruders.