Most businesses rely on some type of database to manage their customer information and financial transactions. This data is typically stored locally on the same computer system that performs the business functions, such as accounting or payroll processing. When businesses choose to outsource specific tasks like accounting, order fulfillment and bookkeeping services, they no longer have a local database server and must find an alternative for managing their data. There are several ways to create a remote database service including cloud-based storage options such as Dropbox, Google Drive or Microsoft Office 365; however, most small-to-medium-sized companies (SMB) choose Microsoft’s Business Productivity Online Suite (BPOS) which provides access to many Microsoft Office products along with email hosting all in one package that can be managed and accessed from any device.
Although moving data to a remote location can be done in several ways, if you choose BPOS as the service provider, there are some things you should keep in mind when migrating your local database server to the cloud. If not handled properly, this process could get very frustrating…very quickly! I’m not trying to discourage anyone from using this or any other type of hosting solution; however, it is important for business owners and IT managers to understand how these hosted services work so they can make informed decisions on what types of files and databases they will want to move their existing systems into the cloud and which ones they may want to keep locally for easier access and maximum performance. Fortunately, Microsoft provides great documentation on how to best migrate data into BPOS. However, it is still very important for the users of these services to understand how they work and how to move data in and out of them efficiently.
Choosing the right service level can be difficult because there are many factors to take into consideration. I would recommend that you start with an entry-level service, such as S1 or S2, and then monitor your database usage over time to ensure it is running at optimal speeds for your business. If not, you will need to upgrade your account when necessary based on increased use or growth of content/data in the cloud.
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